You’re preparing to move into your new office. You’ve got some coffee, a clipboard, and enough time off to make the move. Maybe you’re a little nervous about moving things around. After all, you’ve never relocated everything in your office space before. There’s a lot of things to think about, reorganize, and even some things you’re afraid of going wrong or not working out just the way you planned. However, we’re here to help make the transition into your new office as free of stress as possible.
Plan your move as early on in the process as possible.
Some large office moves can take up to a year or more to complete.
It’s a good idea to hire commercial movers. This reduces the risk of equipment being harmed or lost, and can also prevent safety hazards due to heavy lifting without the proper equipment.
We recommend making sure the moving company has insurance before signing contracts. It provides protection for your company’s assets and your employees.
When you have a place picked out, it’s important to schedule your move with not only the place you’re moving into, but also the place you’re moving out of. Some businesses don’t allow moves during business hours, or only on the weekends. It’s best to coordinate this in advance so that you can schedule around the possible time windows.
Keep your employees informed and involved very early on when it comes to the move.
This reduces stress and will allow for changes in each employee’s schedule to prepare for the move. Allow them time to gather personal artifacts and paperwork a full 24 hours before the move, if possible.
If you feel as if you may need assistance packing, make inquiries with your moving company or hire a friend or colleague to help. Many hands make light work!
Determine what might need address changes and have all mail forwarded to your new office space. You can do this online, on the phone, or in person at your local post office.
Before the move, walk the new office space and take note of things that may need repairs or changes before your first work day. Things such as broken light bulbs, broken doorknobs, etc, etc.
Find out if the space you’re moving out of as well as the space you’re moving into will be running heat or A/C while you’re moving things around. Some businesses only run heat and air during business hours.
You may need to hire a professional artwork mover if there are an excessive amount of credentials and things that need to make it to their new home.
It’s also a good idea to arrange someone to move plants if your office movers don’t include that in the plan.
If parking was easy to come by and free at your old office space, keep in mind that your employees will be accustomed to this and will expect it in the new office. It’s your responsibility to ensure the safety of all of your employees, both in and out of the office, and at all times.
Be sure to take inventory of everything being relocated prior to your move.
Have the managers take inventory of each of their departments and check things off as they’re delivered to be certain everything is accounted for.
The new space is set up and you’re ready to roll. A new office can be stressful, but very rewarding. Don’t get overly anxious about the details. It may take awhile for you to get comfortable with the new environment, but don’t sweat. Just enjoy the new space and the work you plan to accomplish in it.